Internships

The COMS 499 Internship

SUMMER 2020 INTERNSHIP units through SSU or Santa Rosa Junior College  (for instructions on Fall 2020 Internship sign ups, continue to scroll to bottom)

1)     Further your career by finding a remote internship this summer and receive units from SSU by following these steps.

2)     You can search for an internship in a variety of ways. Use your contacts, talk to professors and other students, register for Handshake (internship and job portal), as well as update your resume and cover letter by making a remote appointment with the Career Center. Call organizations you want to intern with, don’t just email. Many nonprofits are especially hungry for SSU interns. You register using the directions below for an internship, only once you have secured an internship. There is no add code.

3)     Download the forms you need: The Internship Agreement and Advising Log can be found on this website under "Forms". Read and fill out the Agreement, as well as the Advising log. You may also be able to download the two required forms from Arts & Humanities Preparation “class” on Canvas.

4)     Once you have secured an internship, have your internship onsite (or remote) supervisor fill out their portion of the internship agreement form. Be sure that they fill out the form with specificity outlining what type of educational training will be provided

5)     Fill out your portion of the internship form. Be sure to check with your academic advisor about how many units you plan on completing and for any other concerns regarding your internship units.

6)     Email the internship Coordinator Hillary Homzie (homzie@sonoma.edu) with your intention to register for an internship. Let her know your year and major as well as the name of the internship and general responsibilities. Have internship coordinator, Hillary Homziecheck and sign your internship forms by turning it into Arts & Humanities Internship Preparation (misc) on Canvas. This is not a course but a place to turn in your paperwork. Once you have turned in the internship forms into Canvas (Arts & Humanities Internship Preparation) on or by the first priority registration (July 2, 2020), Hillary Homzie, the internship coordinator, will respond on Canvas whether your internship has been approved or whether you need to adjust anything on any of your forms. Once she communicates via Canvas that your internship and your internship paperwork has been approved, Hillary will send the form onto the department’s AC who will get the chair’s signature and the dean’s signature. The form will then be sent to Extended Ed.

7)     You may reach out to SSU Extended Ed by emailing extendeded@sonoma.edu or by leaving a voice message on their message service hotline at (707) 238-4723 The price is $240 per unit for internships (this is a 20% discount due to the Pandemic). Extended Ed also has a chat service you can access via their website. Extended Ed, during COVID-19, will now direct students to pay online using the ACH feature. You must pay for the course online to register your internship units. You will not be charged the 2.75% for using the online option. Here's more on how: http://web.sonoma.edu/seawolfservices/payment-faq.html

8)     It is your responsibility to check to make sure that your units appear in your portal after 14 business days. If  they don’t, contact Hillary Homzie ASAP. You cannot be registered until you pay Extended Ed for your units.

9)     You will not receive a grade for your internship unless you turn in your supervisor’s evaluation form and the final self-survey on the Canvas meta-course. The self-survey, and evaluation from your supervisor will be due by 8/10/20.

Summer internship units through Santa Rosa Junior College (which you might be able to transfer but check with your academic advisor first).

These are lower division units but they are much less expensive than upper division SSU units.

Contact: Lauralynn Larsen

Contact Lauralynn Larsen at SRJC  in April for an add code.  You can begin registering as new students May 7th.  Here is the priority registration for summer for those students who have attended SRJC before (they may have a higher priority). https://admissions.santarosa.edu/summer-and-fall-priority-schedule

Students should an email to Lauralynn with the following: llarsen@santarosa.edu

 Name

SRJC Student ID #

Major

Position

Company Name

Number of units desired

Identify as an SSU student please. 

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FALL 2020 Internship Information:

The COMS 499 internship is a communications-related activity that is required to finish your degree in communications studies. The majority of our students say that their internships have led them to jobs or to the next step in their career path, and it just may be one of the most important classes you take while at Sonoma State.

As you get ready for your internship, please consider the following guidelines. If you have further questions, contact Hillary Homzie, the internship coordinator in the School of Arts and Humanities. 

These are the steps for securing an internship:

1) The first step is to decide what sort of internship interests you.

For example, would you like to work for a winery? Retail? A non-profit or government agency? In human resources? In a public school? A film festival? A newspaper or radio station? Are you interested in administrative work? Social services? Event planning? Creating an in-house newsletter? Please note that COMS majors must do an internship involving a COMs related activity, such as journalism, digital marketing, sports and entertainment marketing, public relationships, editing, broadcasting (radio/TV), podcasting, blogging, vlogging, videography, filmmaking, music business, photography, public speaking, editing, social media, event planning, advertising or internal communications/publications.

2) Make sure you have a polished resume and a cover letter.

It's important to have a resume in place as well as to craft a compelling cover letter introducing yourself. You will want to always follow up when you send out inquiries and sound enthusiastic and respectful. You will also want to update your Linkedin account (which Career Services can help you with).

3) Visit the Drop-in Hours at the Career Center, International Hall 107

Visit during the Zoom drop-in hours between 10-2 Mon-Thursday or schedule a consultation by going to https://career.sonoma.edu Mon-Thursday and the Career Center advisors will critique your resume as well as your cover letter. I also recommend that you take a career test offered through the Career Center website as well as sign up for Handshake, a job and internship search portal.

4) Start your internship search.

You can also simply call up places that interest you as well as email. And don’t forget to search for potential leads through LinkedIn. Employers are always thrilled to hear from Sonoma State students. Simply ask them if they sponsor or will consider sponsoring internships for undergraduate students.

Check your email regularly for COMS internship opportunities sent by our Administrative Coordinator Shelly Stephens. The early bird gets the worm. Also, remember to speak with other students who have completed internships and ask for recommendations as well as network through family and friends. You can find internships through Internet searches, but you will often have the most luck sticking with local and regional employers or contacts through family and friends. In addition to looking for internships in Santa Rosa, consider looking in Petaluma, Sonoma, and Healdsburg as well as Napa County, Marin County and San Francisco. During COVID-19, you’ll have a tremendous opportunity to find remote opportunities all across the United States. You may complete a remote internship as long as there is sufficient training and supervision. Some students have found internships at their current place of employment but have shifted responsibilities for their internships. For example, students who work in retail or in recreation or hospitality have asked their employer if they can take on COMs related activities, such as social media.

There are also plenty of internship possibilities right here on campus. It's just a matter of asking! 

5) Once you have nabbed a semester-long internship, fill out your internship agreement and get your internship supervisor's signature. 

Please note that COMS internship agreement, as well as the advising logs, are available on the COMS website under forms: https://coms.sonoma.edu/forms

You will need both forms in order to register. You cannot register online and you don’t need an access code. You upload the paperwork onto Arts & Humanities Internship Prep Course on Canvas. This is not an actual course but a place to approve paperwork for the internship. Hillary will message you on Canvas when she has signed and approved of the paperwork and the internship. She will send the paperwork onto Shelly Stephens to obtain the chair’s signature as well as

6) Decide how many units that you want for your internship

You must work 45 hours per one unit. That means for a four-unit class, you would need to work 180 hours. By the time you graduate, you must have four units of internship. However, you can also have more! When you plan for an internships, make sure that this fits into your schedule. Remember you can sign up for a one-unit, two-unit, three-unit or four-unit internship. Some students even sign up for multiple internships in one semester. 

It's always best to check in with your academic advisor to see if you are on track to graduate and to figure out how many units you might need. Typically, a COMS student can take up to 8 units of internships (sometimes more in special cases). Always check in with your advisor first as everyone comes in with unique and different needs.

7) Once you have filled out the agreement as well as the advising log, then upload them onto Canvas on the Arts & Humanities Preparation course, to get my signature and approval. The course is not a true course but a place to hold and organize paperwork. Once you’re officially enrolled you will be enrolled in a separate COMS 499 course on Canvas.

You do not register the conventional way. You cannot receive an access code as this is a contract course.

8) After I have signed off on your paperwork on Canvas I will send the agreement onto to Shelly, the Administrative Coordinator, Communications, (Nichols 364; phone 707-664-2149).

Shelly will obtain Communications Chair Ed Beebout's signature, as well as the Dean's signature. The dean's office will give it to Dennis Goss, the Scheduler, who then sends it on the Registrar. It will take about ten business days for the class to show up in your portal. It is your responsibility to make sure that the class, COMS 499, shows up in your portal and with the correct number of units. If you receive financial aid, please mark financial aid in capital letters at the top of your agreement.

How are you assessed and receive a grade?

The midterm/final internship performance reviews can be downloaded on the COMS 499 Canvas course. You can also download them from the Coms website. Once you download an evaluation, have your supervisor fill it out and upload it to Canvas.

There are several ways to handle the midterm and final evaluation. The easiest way is to print it out, and then hand it to your supervisor in person and have them fill out it. Then you would scan the entire document or take photos of each page and upload this to Canvas. Note, you must send images or scans of every page.

The alternative way is to email the evaluation to your supervisor and have them fill out the Word version (or print out the PDF version) and send it back to you via email and then you download the document onto Canvas.

For a list of file formats compatible with Canvas go here:: https://community.canvaslms.com/docs/DOC-10033-415241392

Additionally, at the end of the semester you will fill out a self-survey on Canvas.

It is your responsibility to make sure that the supervisor receives and fills out the midterm and final evaluations. In order to receive a grade and your units, I must receive the midterm, the final and the self-survey. Lateness will affect your grade.

If you have any questions, please don’t hesitate to be in touch.

I look forward to hearing from you.

All best,

Hillary Homzie

Faculty, Communications

Coordinator, Internships

Arts & Humanities

Sonoma State University

Carson 51

homzie@sonoma.edu