Forms for Students & Faculty

For Students

Change of Major Form

To become a COMS Major for a BA in Communication Studies or a BA in Cinematic Arts and Technology, please complete the Change of Major Form.  

Do you have questions about each degree program and the requirements?  

• For BA in Communication Studies, reach out to Professor Liz Burch. 
• For BA in Cinematic Arts and Technology, reach out to Professor Talena Sanders.

For more information about each degree program and the requirements, see our Programs page.

Registration and Graduation Forms

Below are the most commonly used student forms.  Make sure that you consult with your assigned COMS faculty advisor before you submit any student forms or petitions.

The following forms can be found on the Registrar's website under Forms and Petitions:

• General Petition for Waiver of University Regulations — Use this form to petition a waiver of a university regulation (e.g. minimum number of units in GE Area C). 
• Graduation Postponement Form — Use this form to postpone your graduation date.
• Petition to Add (after the posted deadline) — Use this form to petition to add a course after add/drop ends. There must be serious and compelling reasons that prevented you from meeting the add deadline.
• Petition for a GE Substitution Form - Use this form to request substitution to your GE requirements, or correct any error in your Academic Requirements Report (ARR) related to your GE requirements.
• Petition to Take Additional Units — Use this form to request registration for more than the maximum units set for the term. Students who have filed for graduation will have requests processed as they are received. All other requests will be reviewed prior to the start of the next registration period.
• Request An Incomplete — Use this form if you are unable to complete a clearly identifiable portion of course requirements within the academic term for unforeseen reasons. 
• Time Conflict Petition — Use this form if you want to enroll in two courses that overlap the same time period.  Instructors of BOTH courses must approve and sign.
• Undergraduate Graduation Application Form — Use this form to apply for graduation, or you may also apply using the new Online Graduation Application Process.

For Faculty

Forms for Faculty are found when you scroll to the bottom of the Registrar's list of Forms and Petitions.  A faculty login is required to access the following forms:

• Academic Requirements Report Update Form — This form is used to make substitutions to Major or Minor course requirements stated in the SSUs catalog, or to make any corrections to a student's Academics Requirements Report (ARR). An approved course substitution will be reflected in the ARR, and in MySSU. This form must be completed by an advisor and the chair within that department.
• Change of Grade — Used to change a student’s grade. Should the form require a Dean’s signature, the form will be routed to them.
• Faculty-Requested Drop — This form is to be used by faculty to drop students who miss their required attendance at the start of the semester.  This form should be submitted to the Office of the Registrar no later than 2 days after the end of Add/Drop.
• Request for Incomplete - This form is for students requesting and "Incomplete".

Additional Faculty Forms

• Guest Speaker Request Form — This form will be used to get department approval to have a guest speaker come to your class.  This form is to be used whether the speaker is being paid or unpaid.
• Contract Course Forms — These include (1) Internships, (2) Special Studies, and (3) Volunteer forms.
• Key Request Form — Used to request keys for faculty and staff. Second signature goes to Ed Beebout at beebout@sonoma.edu.